Quinns Districts Amateur
Football Club Inc.
CLUB BY-LAWS
October 2018
Table of Contents Page
Part 1 Introduction 3
Part 2 Colours and Emblem 3
Part 3 Location 3
Part 4 Insurance 3
Part 5 Licensed Premises 3
Part 6 Club Officials 3
Part 7 Registration 4
Part 8 Membership 4
Part 9 Appointment of Coaches 5
Part 10 Discipline and Penalties Committee 5
Part 11 Fairest and Best Voting 6
Part 12 Vote Counting 6
Part 13 Game Awards and Badges 6
Part 14 Team Awards 6
Part 15 Club Awards 7
Part 16 Team Selection 7
Part 17 Public Statements 7
Part 18 Sponsorship 7
Part 19 Policies 8
Part 20 Interpretation of the By-Laws 8
Part 21 Alteration of By-Laws 8
Addendum 1 Director of Football 9
Addendum 2 Sponsorship Coordinator 10
Addendum 3 Bar Manager 10
Addendum 4 Social Committee Coordinator 11
Addendum 5 Canteen Manager 11
Addendum 6 Team Coaches 12
Addendum 7 Team Managers 14
Addendum 8 Head Trainer 15
Addendum 9 Strategic Plan 16
Addendum 10 Code of Conduct 16
Addendum 11 Racial and Religious Tolerance Policy 17
Addendum 12 Disability Policy 19
Addendum 13 Risk Management Policy 20
Addendum 14 Healthy Club Policy 21
Addendum 15 Bullying Policy 23
Addendum 16 Vilification & Discrimination Policy 24
Addendum 17 Respect & Responsibility – Statement of Intent 27
1. INTRODUCTION
These are the By-Laws as adopted by the Quinns Districts Amateur Football Club Inc. hereinafter known as
the “Club” and are to be used in conjunction with the Constitution of the Club
1.1 The QDAFC By-Laws are a working document that allows the Club to create new and/or amend old policies
as seen fit by the Committee of Management.
1.2 The Club is a Constituted, Incorporated body with a Committee duly elected to carry out all aspects of the Club’s
operating procedures.
2. COLOURS AND EMBLEM
2.1 The Club colours are predominately Maroon, Gold and White.
2.2 The Club Emblem is a Bulls head.
3. LOCATION
3.1 The home ground of QDAFC shall be situated at Ridgewood Oval, Cnr Hester Ave &Ridgewood Blvd,
Ridgewood or any ground made available by the City of Wanneroo.
3.2 The Clubs postal address is PO Box 2020, Clarkson, WA 6030.
4. INSURANCE
4.1 The Club shall take out, for the current season, insurance policies sufficient to cover itself, its officials, umpires,
coaches and players to the following minimum levels.
4.1.1 Public Liability to $20,000.00
4.1.2 Club Liability to $10,000.00
4.1.3 Death and Disability cover to $100,000.00
5. LICENSED PREMISES
5.1 The Club shall conduct the running of the Licensed Bar in accordance with the Liquor Licensing Act 1988 and follow
the rules of such in Part 3 Licensing and permits, Division 2, section 48, including amendments to that act and by the
rules in the Club’s Constitution.
6. CLUB OFFICIALS
6.1 The Club shall appoint Administrators and officials who will be responsible for the effective
and efficient operation of the Club as per sub rule 4.2.5 of the Club Constitution. These officials must include;
6.1.1 A Director of Football appointed by the Committee, shall be responsible for coordination, education, evaluation
and organization of all activities relating to the development to the highest level of performance by coaches and
teams within the Club as per the attached Addendum 1.
6.1.2 A Sponsorship Coordinator who shall be part of the Committee and manage the relationships between
the Club and their Sponsors and other duties pertaining to sponsorship as per attached Addendum 2.
6.1.3 A Bar Manager appointed by the Committee, shall be responsible for the running operations of the Clubs’
bar facility as per the attached Addendum 3.
6.1.4 Social Committee Coordinator shall be part of the committee and perform duties as per the attached
Addendum 4.
6.1.5 Canteen Manager appointed by the Committee shall perform duties as per the attached Addendum 5.
6.1.6 Team Coaches as per the attached Addendum 6.
6.1.7 Team Managers as per the attached Addendum 7.
6.1.8 Head Trainer as per the attached Addendum 8.
7. REGISTRATION
7.1 No player shall be eligible to take part in any match under the control of the Club until they are formally registered
with the Club and a clearance has been obtained from the player’s previous club if required.
7.2 The registration form shall be the one approved by the Association and will show the following details:
7.2.1 Name of the club with which the player desires to register
7.2.2 Full names, address, telephone number, email address and date of birth of the player to be registered.
7.2.3 Identification to be sighted by the Registrar in the form of photographic driver’s license or passport as
stipulated by the Association.
7.2.4 A liability disclaimer signed by the player to be registered verifying registration details are correct and that
the player agrees to conduct himself according to the Club policies regarding Code of Conduct (Addendum 10)
Racial and Religious Tolerance and Disability (Addendum 11).
7.2.5 A players’ registration with the Club shall remain valid until the player requests a clearance from the Club.
8. MEMBERSHIP
8.1 Player membership shall be obtained upon payment of an annual fee as set by the committee for the current season.
Payment (or provision of payment) must be made to the Club by the nominated date as set by the Committee.
Player membership is open to males and females wishing to play in our League, Reserves, Thirds (and/or 4ths if there
are sufficient numbers), Colts, Women’s and Masters (over 35 years) teams.
8.2 Ordinary membership can be gained by paying a nominal fee as set by the Committee.
8.3 Nominations for Life Membership shall be submitted in writing to the Secretary prior to July 31st each year.
8.3.1 The Secretary will present nominations to a Sub Committee which will comprise of two (2) Executive
Committee members and no more than three (3) Life Members shall review and make recommendations for
Life Membership in writing to the Committee prior to the September Committee Meeting.
8.3.2 Life Membership will be considered by the Committee to:
(i) Members who have played 150 games with the club and who have rendered three (3) years consecutive
meritorious service to the club.
(ii) Members who have given a minimum of seven (7) years meritorious service to the Club, five (5) of which
must have been consecutive.
(iii) For the purposes of (i) and (ii) the definition of meritorious service will read as follows: those members
who have filled a role in the club on a voluntary basis, including but not limited to, committee positions,
assistant coach, canteen manager, team manager etc.
8.3.3 No more than three (3) Life Members may be elected in any one (1) year. The Committee shall, in conjunction
with recommendations from the Subcommittee, review all nominations equally and accept them based on merit.
8.3.4 Life Members shall be exempt from paying annual subscriptions. They shall also be exempt from any charge
levied for the Annual Trophy Presentation event. They shall also have all privileges of ordinary members.
9. APPOINTMENT OF COACHES
9.1 All coaching applications are to be submitted to the secretary as per the yearly advertisement. As applications are
received they are to be reviewed by the club President and the Director of football who will short list applicants for
interview.
9.2 A panel of no more than five (5) will conduct interviews with short listed applicants with the panel consisting of the
President and either, committee member/s (as selected by the President), independent person/s and/or Life Member/s
As selected by the Committee. The Director of Football at the time, will attend the interviews to oversee these.
9.3 Upon interview for all coaching positions the panel will consider and discuss the applicants with a majority vote
being implied for the preferred coaches, to be ratified by the committee at the meeting following the interview stage.
10. DISCIPLINE AND PENALTIES COMMITTEE
10.1 The Club shall establish a Discipline and Penalties Committee comprising of the President, Director of Football and
Secretary. This membership may vary to include any other member of the Executive Committee.
The Committee shall have the power to review:
10.1.1 The Committee shall have the power to impose and enforce a penalty it considers appropriate in the
circumstances including but not limited to suspensions and fines on any club member for any offence
not subject to a hearing by the Association P & D Board. Any penalty shall be subject to ratification by the
Management Committee. All penalties shall be advised in writing within forty eight (48) hours of the decision.
10.2 Players and Officials
10.2.1 A player against who any charge has been proved at a hearing of the P & D Board (or is offered
and accepts a prescribed penalty) during the current season or any player who has received an automatic
suspension as a result of having been sent from the ground three (3) times (with a yellow card) during the
season or two (2) times during a single game shall be disqualified from participating in the voting for Fairest
and Best Awards.
10.2.2 Any player who receives a yellow card and is then given a club suspension after investigation by the
Committee will also be deemed disqualified from participating in the voting for
Fairest and Best Awards.
10.2.3 Any Club or Team official who has breached the West Australian Football Commission code of behavior
as adopted by the Association and the Club.
10.3 Ordinary Members & Spectators
10.3.1 Any ordinary member or spectator who has breached the West Australian Football Commission code of
behavior as adopted by the Association and the Club
10.3.2 Upon a complaint being lodged in writing with the President, within 48 hours of such incident occurring, the
Discipline and Penalties Committee as stated in 10.1 & 10.1.1, shall all review evidence and obtain further
statements/information if required to make an informed decision on suspension, penalty or expulsion from
the club.
10.4 Any club member incurring a penalty with the exception of an Association P & D Board penalty shall have
the right of appeal.
10.4.1 The appeal shall be lodged in writing to the Club Secretary within forty eight (48) hours of the written
notification being received.
10.4.2 Any appeal shall require a quorum of at least seventy five (75) percent of the Management Committee and
the meeting shall be held within five (5) days of the written appeal being received by the Club Secretary.
10.4.3 The club member shall be advised in writing of the decision of the Management Committee toward the appeal.
10.5 The committee shall provide a written report to the next Management Committee on any incidents outside
an appeal.
11. FAIREST AND BEST VOTING
11.1 The team manager is responsible for issuing three (3) voting slips to the umpire, coach and either another team
official or spectator. The slips are to be filled out voting on a 3,2,1 basis. Eg., 3 votes for the best player, 2 votes
for the second best and 1 vote for third best.
11.2 The three cards are then to be sealed in an envelope showing:
11.2.1 The team name
11.2.2 The match date
11.2.3 The name of the opposition
11.3 The envelope is to be given to the Club Registrar on the day the game is played.
11.4 There will be no Fairest & Best voting for the Master’s team as this competition is a no scoring competition
of ‘footy for kicks’.
12. VOTE COUNTING
12.1 Vote counting will be conducted by the Registrar and one other Committee member at their earliest convenience
in readiness for the Vote Count presentation to take place on the last night of the home and away fixture.
13. GAME AWARDS AND BADGES
13.1 At the Club Presentation and Awards Night, the club will award:
13.1.1 A Medallion to all players who achieve 100 games for the Club.
13.1.2 In the case of the Master’s players, an award (to be decided by the Committee) of recognition
will be awarded to all players who achieve 50 games for the Club. The reason for this is that the
Masters competition play a 10-12 game season and it is harder to reach these game milestones.
13.1.3 A Plaque to all players who achieve 150, 200 or 250 games for the Club and their name placed on
the Honour Board.
13.1.4 Game day awards will be presented by the Coaches at the after-game Awards. These awards will be
provided by the Club in the form of vouchers, prizes etc. supplied by the Clubs sponsors.
14. TEAM AWARDS
14.1 At the end of the season the Club will provide trophies for each team for:
14.1.1 Fairest and Best
Runner Up Fairest and Best
Three (3) other awards to be named at the Coaches discretion
14.1.2 The Fairest and Best and Runner Up will be decided by votes cast at each weeks games throughout
the season (refer to By-law 10).
14.1.3 The three (3) awards are Coach choices and are not awarded on votes polled.
14.2 If two (2) or more players should tie for the Fairest and Best Award, there will be NO count back system. All
winners shall receive a trophy.
15. CLUB AWARDS
15.1 The Club has four (4) awards that are presented at the end of each season. These awards all have criteria
to be met to be a recipient. They are as follows:
15.1.1 Presidents Award
The President selects a recipient who he feels has gone beyond the call of duty to give their time and
dedication to the Club while seeking no accolades for his/herself.
The committee nominate three (3) people on a 3,2,1 basis (same as Fairest and Best voting By-law 10.1)
by secret ballot at a Committee meeting between the end of the season and Club Awards night. They
can nominate persons who they feel have given special and/or substantial contribution to the club during
the season in any way possible. The persons nominated can be a player, coach, team official, anyone
involved in the club. At the club Gala presentation night, the top 4 vote getters will be read out in addition
presentation to the winner.
15.1.3 Bill Langlands Club Award (formerly West Perth Award)
Coaches are invited to submit a written nomination of a player in their team who they feel has been a
complete team and club person both on and off the field. Someone who comes to all training, team and
club functions, assists in set up and pack away, is respected by their peers and others.
The nominations should be forwarded to the Secretary prior to a date set by the Committee. At the next
Committee meeting (and prior to the Club Awards Night) the Committee will discuss the nominations
vote by show of hands on the recipient of the award. If there is a tied vote, the President will have the
casting vote.
15.1.4 Quinns District Junior Football Club Award
This is supplied by the QDJFC and is to be given to a Colts player. The coach will select the recipient
of this award based on their sportsmanship, dedication to their team, cooperation at training and games,
willingness to listen and learn, encouragement of teammates and attendance at training, games and
club functions throughout the season.
16. TEAM SELECTION
16.1 Each week the coaching panel shall –
16.1.1 Select the best 22 available players from the Clubs player list to play in each team
16.1.2 If a player elects not to play in the team they are selected in, without valid reason, he will be deemed
ineligible to play in any other team that week.
17. PUBLIC STATEMENTS
17.1 No statements are to be made on behalf of the Club other than by the Club President or his authorized delegate.
18. SPONSORSHIP
18.1 The club Sponsorship Coordinator will follow the objectives and responsibilities as outlined in Addendum 2 when
selecting, engaging and managing Sponsors.
18.2 The Sponsorship Coordinator or the President will liaise with sponsors only. Any other club member may liaise
with a sponsor regarding sponsorship only with the authorization of the Sponsorship Coordinator or the Club
President.
18.3 Club members are encouraged to actively seek sponsorship for the Club however, all sponsorship packages will
be managed and approved only by the Sponsorship Coordinator or the President.
19. POLICIES
19.1 The Club and its membership shall adopt and abide by the following policies and review these annually:
19.1.1 Club Strategic Plan (as per Addendum 9)
19.1.2 Player Code of Conduct (as per Addendum 10)
19.1.3 Racial and Religious Tolerance Policy (as per Addendum 11)
19.1.4 Disability Policy (as per Addendum 12)
19.1.5 Risk Management Policy (as per Addendum 13)
19.1.6 Healthy Club Policy (as per Addendum 14)
20. INTERPRETATION OF BY-LAWS
20.1 Interpretation of these by-laws shall be at the side determination of the Committee of Management whose
decision shall, unless and until set aside by the Annual General Meeting or Special Meeting, be binding upon
all members.
21. ALTERATION OF BY-LAWS
21.1 The Committee shall have the power to repeal or amend or add to by By-laws by a motion carried by seventy
five (75) percent of all members of the Committee.
21.2 All alterations shall be ratified by seventy five (75) percent of all members a the Annual General Meeting or
Special Meeting duly convened for that purpose. The procedure shall apply as specified in rule 10 of the
Constitution.
ADDENDUM 1
Director of Football
Objective
The Director of Football is to coordinate, educate and evaluate all coaches at training and on match days. Co-ordinate all off field football activities for the Clubs teams to ensure that all players and off field staff are provided with the highest level of support to enable them to compete and perform at the highest level. To provide support to the Executive and Committee members to ensure the efficient operation of the Club. Assist with the development of all coaches and oversee training drills and skills. Check coaches accreditations and ensure that all appointed coaches are currently certified. Offer assistance for training skills and drills. Arrange BBQ’s, education nights etc for coaches and team ages groups as required. Recommend new equipment where required. Liaise with all coaches, providing regular feedback on training and match days. To provide advocacy support to any player required to attend the WAAFL Tribunal either for clearance appeals, charged player or players called as witnesses to a charge.
Responsibilities
- Report to the Executive Committee and the Committee as required
- Undertake tasks at the request of the President, Executive or General Committee
Pre-Season
- Formulate remuneration packages and contracts for coaches and ensure the contracts are executed.
- Ensure that all contacts fall within the allocated budget and that variations are brought to the Club Executive prior to the Club being committed to the variation.
- Appoint appropriate personnel, or ensure they are appointed, team managers, trainers, runners and other team support staff to ensure smooth running on game days.
- Negotiate all clearances and player registrations in accordance with the league rules
During season
- Liaise between players, coaches, Club Executive and General Committee.
- Ensure all equipment is available as required by Coaches and/or League and that it is in good working order
- Oversee the maintenance and management of all training and match equipment
- Oversee the selection process for each side on a weekly basis.
- Ensure players attending League tribunal hearings are supported.
- Ensure that he/she is familiar with all league Rules pertinent to clearances and umpires charges arising from on field incidents.
- Ensure that he/she is familiar with all WAAFL Playing Rules.
- Ensure that he/she is familiar with procedures at tribunal hearings.
- Where an alleged charge is laid against a player or an opposition player is charged with an alleged offence against a Club player obtain all documents relevant to that charge from the Secretary.
- Meet with player and develop case and brief player regarding the tribunal appearance.
- Attend the tribunal with player at the time and date set down by the League.
- Report outcomes of any hearing to the Secretary and appropriate Coach as soon as practicable after the conclusion of the hearing.
- Shall manage all Disciplinary matters in consultation with the coaching staff and President
Relationships
- Reports to the President
- Supports the senior coach, football support staff including team managers, trainers, runners, boundary umpires and time keepers
- Liaises with official Club suppliers & other key stakeholders
- The Football Manager shall seek ratification from the Executive Committee of a football budget that includes all Coach and equipment costs, and shall thereafter have the authority to act within the limits of that budget without reference to the Executive
- Provide a report on portfolio operations to the monthly Committee meeting if requested.
ADDENDUM 2
Sponsorship Coordinator
Objective
To maximise the number of sponsors supporting the Club and to maximise revenue from the sponsorship base. To manage the relationship between the Club and sponsors to ensure that all sponsors are serviced to a high level and are retained on a long term basis. To provide support to the Executive and Committee members to ensure the efficient management of Club sponsorship activities.
Responsibilities
- Develop a proposal, for ratification by the Committee, for sponsorship packages to be offered by the Club to attract as broad a sponsorship as possible.
- Co-ordinate all sponsorship for all areas of the club.
- Meet the sponsorship budget target set as part of the annual financial planning process.
- Ensure all existing sponsors are contacted three months prior to the season commencement
- Seek out new sponsors to supplement existing sponsors.
- Ensure sponsors signage is in place and all other aspects of sponsorship packages are in place prior to the commencement of the season.
- Arrange a sponsor’s day at an appropriate time of the year.
- Ensure all sponsorship agreements are honoured.
- Maintain contact with all corporate sponsors throughout the season.
- Maintain strong relationships with all Club sponsors.
Relationships
- Reports to the President and Committee.
- Liaises with and is part of the Club Committee.
- Liaises with Sponsors.
- Supports Sponsorship coordinators and any person responsible for providing services associated with sponsorships.
ADDENDUM 3
Bar Manager
Objective
Provide bar facilities to Club members & visitors on match days and functions. To ensure a safe and comfortable environment for club members through the implementation of the Responsible Management of Alcohol policy. Ensure that bar operations are managed efficiently to meet budget requirements. To provide support to the Executive and Committee members to ensure the efficient operation of the Club.
Responsibilities
- Provide bar services for all functions and events as required by the Committee.
- Ensure the portable bar is set-up and actively selling alcohol by 1:00pm at home games. (excludes when the thirds side play at home)
- Coordinate bard staffing for all bar operations.
- Ensure appropriate licences are held by Club and displayed as required.
- Manage the sale of liquor in accordance with the provisions of the Liquor Control Commission licence as held by the Club.
- To account for all purchases and sales of liquor.
- Ensure sufficient supplies of liquor are available to meet the needs of all Club members and visitors.
- Implement the Club Responsible Management of Alcohol policy.
- Assist other Committee members in their duties as required.
- Undertake tasks at the request of the President, Executive or General Committee.
- Accountable to the Club Executive & Committee.
- Provide a report on any aspect of the portfolio operations to the monthly Committee meeting.
- Seek ratification from the appropriate Committee member prior to committing the Club to any financial expenditure or action.
Relationships
- Reports to the Club Committee.
- Liaises with the Executive.
- Liaises with official Club suppliers & other key stakeholders
ADDENDUM 4
Social Committee Coordinator
Objective
To establish a broad social calendar for the season and end of season to provide a range of appropriate entertainment for all Club Members to enhance the appeal of the Club. To co-ordinate all fundraising activities for the Club to ensure funds are raised to enable the Club to operate without long-term debt.
Responsibilities
- To program and organise social events for the Club, this includes the end of season function, ladies day, vote count night, family day, Club Calendar, Sponsors day (in consultation with the Sponsorship Co-coordinator, and three other events throughout the season (i.e. sportsman’s night, trivia night, players review etc.).
- Prepare a calendar of social events that will attract the widest involvement form all Members of the Club prior to the commencement of the playing season and seek ratification by the General Committee
- Ensure that all social events held are at least cost neutral to the Club
- Develop a budget for fund raising activities of the Club aimed at securing sufficient funds to meet the financial requirements of the Club
- Co-ordinate the clubs major raffle/s and obtain relevant authorisation as required for all approvals as deemed suitable by the Committee
- Provide a monthly report to the Social sub-Committee
- Report activities of the portfolio to the Membership at the Annual General Meeting
- To monitor and report financials to the Committee at meetings presiding any function
- To supply the Treasurer with all invoices/receipts and monies obtained from events held
Relationships
- Reports to the Committee and is part of the Club Committee
- Supports Sponsorship co-coordinator/s and any person responsible for providing services associated with sponsorships
- Liaises with all relevant Committee Members and any person responsible for and or running any social event under the Club umbrella
ADDENDUM 5
Canteen Manager
Objective
To provide an appropriate canteen service to the Club Members and visitors at all home games and at other times as required
Responsibilities
- Ensure that an adequate food safety plan is in place and approved by the City of Wanneroo if required
- Ensure that adequate equipment is available for providing the canteen services
- Establish a menu of goods for sale that provides variety that will attract all Members and visitors to purchase goods from canteen
- Ensure goods are purchased at the best (but not necessarily the cheapest) rates possible
- Ensure that the canteen is open for business from the commencement of the first game of football at the home games
- Account for all purchases and receipts
- Ensure that the Club provides adequate canteen services at any final as assigned by the WAAFL
- Provide a monthly report on canteen trading to the President
- Recruits and Supports all Canteen staff
Relationships
- Reports to the Treasurer and Committee
- Liaises with the Treasurer and local businesses
- Provides accounts/receipts and all monies collected to the Treasurer
- Reports to the Committee annually regarding operations for the season and outlines future requirements
ADDENDUM 6 – COACHES
Senior Coach
Objective
To manage all players with a view to lead and inspire the group to become better players and represent the football club with distinction on and off the field. To plan and coordinate the complete football year with a view to participating in finals.
Responsibilities
- Develop/revise code of conduct for coaching staff and players that supports the objectives of the Club on and off the field.
- Contact all current players as soon as practicable after the completion of the previous season to outline plans for the coming season.
- Recruitment of players in consultation with the Director of Football.
- Liaise with other coaches to establish a consistent coaching policy throughout the Club.
- Assist with junior development where possible and appropriate, this includes attending to training sessions and match day for the Quinn’s Junior Football Club
Player Requirements:
- To prepare players for season proper via preseason training
- To set training nights with a view to fitness & skills.
- Manage and coordinate assistant coaches as appropriate.
- Provide regular constructive feedback to all players.
- Ensure players operate in a healthy & safe environment
- Abide by medical opinion for players safety.
- In conjunction with Director of Football, conduct player reviews as required.
- Conduct post season Performance Reviews on Coaching staff as required
- Assist in appointment of leadership group & provide guidance as required.
Match Day Requirements:
- Set match day plans & time tables
- Actively manoeuvre/coach during game for team’s best outcome.
- Provide feedback to assistant coaches, and reserve grade coach as required.
- Attend after match functions and deliver after match awards as required.
- Ensure playing staff conduct themselves suitably at all after match functions/events.
Training Session Requirements:
- Set training days – to be done one month in advance when possible.
- Ensure suitable coaching staff attends training sessions to maximise teaching.
Reporting Requirements:
- To abide by the rules and regulations as set down by the Club
- To abide by the rules and regulations as set down by the WAAFL/AFL
- Provide a report to the Committee as requested outlining any football related issues
- Conduct any media commitments as required with a view to promoting the club
- Attend & Participate in any official events as set down by the club.
- Complete Best & Fairest vote cards as required.
- Report any risks in relation to health and safety
- Make recommendations for player/assistant coaches/off field staff contract
Relationships
- Reports to the Director of Football and President
Reserves Coach
Objective
To provide coaching expertise and leadership for the Reserves football team of the Club.
Responsibilities
- In conjunction with Senior Coach develop/revise code of conduct for coaching staff and players that supports the objectives of the Club on and off the field.
- Contact all current players as soon as practicable after the completion of the previous season to outline plans for the coming season.
- In conjunction with Senior Coach assist recruitment of players in consultation with the Club Executive.
- In conjunction with Senior Coach develop and establish an appropriate preseason training program.
- Instruct the players placed under their care generally and to see that all players carry out sufficient training.
- In conjunction with Senior Coach liaise with other coaches to establish a consistent coaching policy throughout the Club.
- In conjunction with Senior Coach assist with junior development where possible and appropriate
- Provide game day coaching expertise
- Attend Club functions as agreed to
Relationships
- Reports to the Director of Football and President
Colts Coach
Objective
To provide coaching expertise and leadership for the Colts Team of the Club.
Responsibilities
- In conjunction with Senior Coach develop/revise code of conduct for coaching staff and players that supports the objectives of the Club on and off the field.
- Contact all current players as soon as practicable after the completion of the previous season to outline plans for the coming season.
- In conjunction with Senior Coach assist recruitment of players in consultation with the Club Executive.
- In conjunction with Senior Coach develop and establish an appropriate preseason training program.
- Instruct the players placed under their care generally and to see that all players carry out sufficient training.
- In conjunction with Senior Coach liaise with other coaches to establish a consistent coaching policy throughout the Club.
- In conjunction with Senior Coach assist with junior development where possible and appropriate, this includes attending to training sessions and match day for the Quinn’s Junior Football Club
- Provide game day coaching expertise
- Attend Club functions as agreed to
Relationships
Reports to the Director of Football and President
Thirds Coach
Objective
To provide coaching expertise and leadership for the Thirds football team of the Club.
Responsibilities
- In conjunction with Senior Coach develop/revise code of conduct for coaching staff and players that supports the objectives of the Club on and off the field.
- Contact all current players as soon as practicable after the completion of the previous season to outline plans for the coming season.
- In conjunction with Senior Coach assist recruitment of players in consultation with the Club Executive.
- In conjunction with Senior Coach develop and establish an appropriate preseason training program.
- Instruct the players placed under their care generally and to see that all players carry out sufficient training.
- In conjunction with Senior Coach liaise with other coaches to establish a consistent coaching policy throughout the Club.
- In conjunction with Senior Coach assist with junior development where possible and appropriate
- Provide game day coaching expertise
- Attend Club functions as agreed to
Relationships
- Reports to the Director of Football and President
Women’s Coach
Objective
To provide coaching expertise and leadership for the Women’s football team of the Club.
Responsibilities
- In conjunction with Senior Coach develop/revise code of conduct for coaching staff and players that supports the objectives of the Club on and off the field.
- Contact all current players as soon as practicable after the completion of the previous season to outline plans for the coming season.
- In conjunction with President and Committee, assist recruitment of players for the Women’s team.
- In conjunction with Senior Coach develop and establish an appropriate preseason training program.
- Instruct the players placed under their care generally and to see that all players carry out sufficient training.
- In conjunction with Senior Coach liaise with other coaches to establish a consistent coaching policy throughout the Club.
- In conjunction with President assist with junior development where possible and appropriate
- Provide game day coaching expertise
- Attend Club functions as agreed to
Relationships
- Reports to the Director of Football and President
Master’s Coach
Objective
To provide coaching expertise and leadership for the Master’s football team (over 35 years) of the Club.
Responsibilities
- In conjunction with Senior Coach develop/revise code of conduct for coaching staff and players that supports the objectives of the Club on and off the field.
- Contact all current players as soon as practicable after the completion of the previous season to outline plans for the coming season.
- In conjunction with President and Committee, assist recruitment of players for the Master’s team.
- Develop and establish an appropriate preseason training program.
- Instruct the players placed under their care generally and to see that all players carry out sufficient training.
- In conjunction with Senior Coach liaise with other coaches to establish a consistent coaching policy throughout the Club.
- Provide game day coaching expertise
- Attend Club functions as agreed to
Relationships
- Reports to the Director of Football and President
ADDENDUM 7
Team Manager
Objective
To ensure all off field matters are dealt with efficiently and timely. Provide administrative support to the coach and any football staff
Responsibilities
- Ensure the coach and players are provided with sufficient equipment (within guidelines set down by the General Committee and/or appropriate Manager) to ensure the efficient operation of the team
- Attend to administrative matters as required by the Secretary, Registrar and Director of Football
- Ensure all players are currently registered with the Association
- Provide Registrar with a list, in jumper number order, of all players
- Check jumpers are in good order at all times
- Ensure other support staff has been appointed and are in attendance as required
Game day
- All players are wearing the correct jersey, shorts and socks
- Spare team jerseys are available
- Arrange one Goal Umpire with flags and score card
- Arrange Official Runner to wear a yellow coloured top
- Arrange Water carriers to wear orange coloured top
- Provide one football in suitable match condition
- Arrange Drinks for the Umpires at the breaks
- Complete paperwork:
One team sheet for Ground Manager
One team sheet for Club records including goal-kickers and best players
One team sheet for opposition (if they want it)
- Umpires performance report filled in by the Coach and handed to the Registrar
- Club B&F vote cards – completed by coaching staff/spectators/parents and returned to the Registrar
- Keep record of scoring and goal keeping tally
- Ensure paper work (team sheet and 321 votes) returned to the Registrar at end of each game for collation
Relationships
- Reports to the Registrar
- Supports the coaches and other football staff as appropriate
ADDENDUM 8
Head Trainer
Objective
To provide medical treatment and advice to the Coach and players for the team allocated to their care
Responsibilities
- Ensure adequate numbers of Trainers (minimum 2) are available to support all teams.
- Maintain a current First Aid and Sports Injury certificate
- Develop/revise code of conduct regarding injury treatment for coaching staff and players
- Provide recommendations to the general Committee on the recruitment of appropriate training support staff
- Ensure adequate supplies of strapping tape and medical supplies are available in accordance with Club policy
- Instruct the players placed under their care, in the treatment of any injury
- Be in attendance on team training nights as arranged with relevant Coaches and Director of Football
- Wear appropriate attire as required by the WAAFL
- Be in attendance in the change rooms prior to the game at a time agreed upon with the team coach
- Provide game day medical support to all players
- Provide post game treatment of any injuries to players
- Attend Club functions as agreed with President
- Provide regular reports to the Director of Football/relevant coaches on the state of any injury to any player
Relationships
- Reports to the Director of Football / Coach and President
- Liaises with the Coaches and President.
ADDENDUM 9
Strategic Plan
MISSION STATEMENT
The Quinns District Amateur Football Club is dedicated to raising the profile of AFL within the local area by providing a supportive and welcoming environment for players, members and associated families. We will earn the respect and pride of the local and football communities through our determination for sustained success, while maintaining integrity, sportsmanship and proud unity in all our endeavours.
CLUB CORE VALUES & PRINCIPLES
The Quinns District Amateur Football Club aims to ensure that every player has the opportunity to participate in a safe, friendly, disciplined and well organised club where they can enhance their health and wellbeing. This will be achieved through participating in organised sport, learning to work as a team to achieve a common goal, being given the opportunity to reach their full potential as sports people and as people, and to experience the highs and lows that come with being involved in team sports.
This aim will be achieved by promoting and developing as far as reasonable practical, the following values and objectives:
- An environment to nurture the physical and mental development of our youth.
- Respect for officials, volunteers, opposition players and supporters.
- The virtues of fair and discipline play.
- Competent coaches and assistants.
- Adequate facilities, amenities and equipment.
- Supervised social functions encouraging participation by all players, members and local families.
- Regular communication and consultation with players and parents (Colts Players)..
- Active leadership and management of the Club.
All players, coaches and officials, parents, supporters and committee members have a responsibility at all times when representing the Quinns District Amateur Football Club to conduct themselves in an appropriate manner consistent with these values
ADDENDUM 10
Players Code of Conduct
This Code of Conduct applies to all of our Players.
- Play by the rules (of both the laws of the Game and the rules of my club).
- Never argue with an official. If you disagree, discuss the matter with your coach or teacher after the game.
- Control your temper. Verbal abuse of officials or other players, or provoking an opponent is not acceptable.
- Work equally hard for yourself and for your team. Your team’s performance will benefit, so will you.
- Be a good sport. Applaud all good plays whether they be by your team, opponent or the other team.
- Treat all players as you would like to be treated. Do not interfere with, bully or take unfair advantage of another player.
- Cooperate with your coach, team mates and opponents. Without them there would no competition.
- Play for the “fun of it” and not just to please parents and coaches.
- Avoid using derogatory language.
- Be prepared to take responsibility for your actions.
ADDENDUM 11
Racial and Religious Tolerance Policy
Section 1 – Commitment
1 The Claremont, Subiaco and West Perth District Football Development Councils and
affiliated clubs are committed to an environment which promotes racial and religious
tolerance by prohibiting certain conduct and providing a means of redress for victims of
racial and religious vilification and/or racial discrimination.
2 The Claremont, Subiaco and West Perth District Football Development Councils and
affiliated clubs will ensure that this Policy is communicated to spectators and participants of
the organisation/s. It will also ensure that participants of the organisation/s receive antiracial
and religious vilification and racial discrimination training on an annual basis.
3 Nothing in this Policy prevents a person lodging a complaint in relation to racial and religious
vilification and/or racial discrimination under the legislation. In the event a complaint is
made under this policy the organisation/s shall ensure that the parties are informed of their
rights.
Section 2- Definitions
In this Policy-
“complaints process” means the procedure outlined in sections 6, 7 and 8 of this Policy.
“Organisation/s” means the West Perth District Football Development Council and Affiliated Clubs.
“engage in conduct” includes use of the internet or email to publish or transmit statements or other
material.
“detriment” includes humiliation and denigration.
“discrimination” means for the purpose of this Policy, conduct based on a person’s race, religion,
colour, descent or national or ethnic origin. Discrimination may be direct or indirect. Direct
discrimination means treating or proposing to treat another person less favourably on the basis of a
person’s race, religion, colour, descent or national or ethnic origin. Indirect discrimination means
imposing or intending to impose a requirement that a person of a particular race, religion, colour,
descent or national or ethnic origin cannot comply with, but which a higher proportion of people
without that attribute (or with a different attribute) can, when it is not reasonable in the
circumstances to do so.
“participant” includes a player, director, officer, employee, volunteer to and agent of a Football Club
that participates in the League.
“spectator” is a person that attends a football game or event conducted by a Club or the League.
Section 3- Prohibited Conduct
3.1 Racial and Religious Vilification
No person in his/her capacity as a spectator or participant in the course of carrying out
his/her duties or functions as or incidental to being a participant shall engage in conduct
that offends, humiliates, intimidates, contempt’s, ridicules, incites, threatens, disparages,
vilifies or insults another person on the basis of that person’s race, religion, colour, descent
or national or ethnic origin.
3.2 Serious Racial and Religious Vilification
No person in his/her capacity as a spectator or participant in the course of carrying out
his/her duties of functions as or incidental to being a participant shall intentionally engage
in conduct that he/she knows Is likely to incite hatred against another person, or threaten
physical harm or incite hatred in others to cause physical harm to a person or to a person’s
property because of that person’s race, religion, colour, descent or national or ethnic
origin.
3.3 Racial and Religious discrimination
No person in his/her capacity as a spectator or participant in the course of carrying out
his/her duties or functions as or incidental to being a participant shall engage in conduct
that discriminates, directly or indirectly against another person on the basis of that
person’s race, religion, colour, descent or national or ethnic origin.
3.4 Victimisation
3.4.1 No person in his/her capacity as a spectator or participant in the course of carrying
out his/her duties or functions as or incidental to being a participant shall victimise
another person.
3.4.2 A person will victimise another person (the victim) if:
(a) the person subjects or threatens to subject the victim to any detriment
because the victim (or a person associated with the victim) intends to or
has lodged a complaint in contravention of this Policy; or
(b) the person assists, requests, induces, encourages or authorises another
person to subject the victim to any detriment because the victim (or a
person associated with the victim) intends to or has lodged a complaint in
contravention of this Policy.
Section 4- Authorised Persons
4.1 Affiliated Clubs will appoint a Complaints Officer (the Club’s Complaints Officer) to ensure
that any breach of this Policy is responded to in an equitable and prompt manner.
4.2 The President of the Club (the President) is the senior decision-maker in the relevant Clubs
Complaints Process. Therefore, should the President be absent for a significant period,
he/she must nominate a person to act on his/her behalf should the process need to be
enacted.
Section 5- Confidentiality and Records
5.1 Confidentiality must be maintained throughout the complaints process. All parties to a
complaint, the President (or Delegate), the Club’s Complaints Officer, any witnesses and
the Conciliator must all agree, in writing, to the maintenance of confidentiality. No person
involved in the complaints process shall publicly comment on any aspect of the complaints
process without the prior written agreement of all parties.
5.2 The Club shall ensure that any documents relating to a complaint shall remain confidential
and be retained for 7 years from the date that the complaint is made.
Section 6- Inter club Breach of the Policy
In the event that it is alleged that a spectator or participant from another Club has contravened this
Policy:
6.1 an Umpire, spectator or participant of the Club may by 5.00pm on the first working day
following the day on which the contravention is alleged to have occurred, lodge a
complaint in writing with Complaint’s Officer of the Club;
6.2 the Complaint’s Officer of the Club where the complaint was made shall, by 5.00pm on the
next working day following the day that the complaint was lodged with the Club, lodge the
complaint with the West Perth District Football Development Council Complaints Officer;
6.3 the Club’s Complaints Officer will take no further action once the complaint has been
lodged with the West Perth District Football Development Council unless otherwise
instructed by the West Perth District Football Development Council’s Complaints Officer.
Section 7- Intra Club Breach of the Policy
In the event that it is alleged that a participant of the Club has contravened this Policy an umpire,
spectator or participant may by 5.00pm on the first working day following the day on which the
contravention is alleged to have occurred, lodge a complaint in writing with the Club’s Complaints
Officer.
Section 8- Management of Intra Club Complaints
The Club’s Complaints Officer shall:
8.1 make every effort to ensure that:
8.1.1 confidentiality is maintained at all times during the complaints process and that
the outcome of the complaints process remains confidential;
8.1.2 any breach of confidentiality is referred to the Club Board no later than 5pm on the
next working day following the day that the breach was discovered;
8.2 inform the person alleged to have contravened the Policy (the respondent) of the
complaint and provide the respondent with an opportunity to respond to it;
8.3 inform only the President of the Club or Nominee, that a Complaint has been received by
the Complaints Officer;
8.4 obtain written statements from any witnesses identified by both parties to the complaint;
8.5 where available, obtain any other evidence;
8.6 arrange for the complaint to be conciliated, by an independent conciliator agreed upon by
both parties;
8.7 take all steps necessary for the complaint to be conciliated within 5 working days from the
day on which the incident is alleged to have occurred;
8.8 refer the complaint to the League’s Tribunal:
8.8.1 when the complainant informs the Complaints Officer that the matter has not been
resolved through conciliation. The Complaints Officer will if requested by the complainant,
take all steps necessary for the complaint to be referred to League’s Tribunal within 5
working days from when the conciliation failed;
8.8.2 directly when a respondent has previously taken part in conciliation as a respondent of a
complaint;
8.8.3 when both the Club’s Complaints Officer and President have determined that the
complaint was lacking in substance and was made vexatiously;
8.8.4 when both the Club’s Complaints Officer and President determine that the complaint could
be considered as “serious”, he/she will take all steps necessary for the complaint to be
referred to the League’s Tribunal within 5 working days from the day on which the incident
is alleged to have occurred;
8.9 ensure that any time limit referred to in this Policy may be extended by the Club if in the
opinion of the President of the Club it is just and equitable to do so;
8.10 ensure that where a matter is resolved by conciliation the only public statement that shall
be made shall be agreed to by both parties to the complaint and the Club’s President and
that the terms of any settlement are finalised to the satisfaction of the complainant and
respondent and signed by the parties and the conciliator.
Section 9- Club’s Liability
The Club may be vicariously liable for conduct engaged in by a participant which if found to have
contravened this Policy, if the Club is unable to establish that it took reasonable precautions to
prevent the participant from engaging in that conduct.
Section 10- Monitoring and Review of the Policy
The Policy will be monitored on an ongoing basis by the West Perth District Football Development
Council and Affiliated Clubs.
ADDENDUM 12
DISABILITY POLICY
The Claremont, Subiaco and West Perth District Football Development Councils and affiliate clubs
recognize that it is unlawful to treat a person with a disability less favourably than a person who
does not have a disability, in the same or similar circumstances. Such discrimination is covered by
the Commonwealth Disability Discrimination Act 1992 and the Equal Opportunity Act 1995.
Disability covers:
• Physical
• Intellectual
• Psychiatric
• Sensory
• Neurological or learning difficulties
• Presence in the body of organisms causing diseases
• Beneficiaries of workers compensation
The Claremont, Subiaco and West Perth District Football Development Councils and affiliate clubs
embrace the Disability Discrimination Act 1992 premise that:
• people with disabilities are part of our diverse communities
• people with disabilities, their families and carers have a right to participate as fully as
possible in the life of our communities
• people with disabilities are the primary source of information regarding the physical, social
and cultural barriers to their participation in their local community.
The Claremont, Subiaco and West Perth District Football Development Councils and affiliate clubs
will ensure that at all functions and events the following is supplied where possible:
1. Clearly defined disabled car parking areas
2. Disabled toilet facilities
3. Access to canteen facilities
4. Access to clubrooms
5. Access to the football oval
6. Accessible viewing areas
The Claremont, Subiaco and West Perth District Football Development Councils and affiliate clubs
will ensure that we:
1. Educate Staff and Volunteers
2. Identify specific issues within our organisation that can make life unnecessarily difficult or
complicated for people with disabilities
3. Develop strategies to deal with these issues
This policy will be reviewed annually by the Claremont, Subiaco and West Perth District Football
Development Councils to ensure the actions remain appropriate and effective.
ADDENDUM 13
RISK MANAGEMENT POLICY
CONTEXT STATEMENT
Risks are inherent in all aspects of Australian Rules football and The Claremont, Subiaco and West
Perth District Football Development Councils and affiliated clubs acknowledge the role of risk
management as critical to the safe and controlled provision of the sport to players, officials and
spectators.
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
are committed to managing risk in accordance with the process described in Australian/New Zealand
Standard 4360:1999 Risk Management.
This Standard requires the Claremont, Subiaco and West Perth District Football Development
Councils and affiliated clubs risk management strategy be a systematic hierarchical driven process to
identify, analyse, assess, communicate and treat risks that can adversely impact on the performance
and standing of the organization.
The range of risks that the Football Club needs to be prepared to deal with will include:
• Public & Professional Liability responsibilities
• Occupational Health & Safety responsibilities
• Financial Management
• Organisational Management and Operational practices
PURPOSE: The purpose of this policy is to provide a framework for the elimination or control of all
risks associated with the Claremont, Subiaco and West Perth District Football Development Councils
and affiliated clubs activities.
SCOPE: The successful implementation of the Risk management Policy requires a consistent and
systematic approach to risk management at all levels of the Club’s operation.
In order to manage risk in accordance with best practice, the Club will comply with the requirements
of A/NZ Standard 4360:1999 risk Management as well as the Club’s established ethical standards
and values.
OBJECTIVES: The objectives of the policy are:
• Identify, report and analyse the Club’s liability associated with its range of risks
• Encourage the ongoing identification and reporting of potential risks
• Determine the magnitude of risks
• Develop a risk register
• Develop, prioritise and implement ongoing plans and strategies to address risks
• Promote and support risk management practices throughout the Club
• Gain organisational support for risk management undertakings
• Educate members on good risk management practices
• Minimise the cost of insurance claims and premiums
• Protect the Club’s corporate image as a professional, responsible and ethical organisation
The risk management system will be reviewed annually at the Annual General Meeting of the
Football Club to ensure the actions remain appropriate and effective
RISK MANAGEMENT METHODOLOGY
ESTABLISH A RISK MANAGEMENT COMMITTEE
A Club Risk Management Committee comprising the Club’s Risk Management Officer and two
additional Members, with a developed understanding of a football club’s risk issues to be formed to
instigate a comprehensive risk management review of all of the Club’s activities.
RISK IDENTIFICATION
The risk management committee shall be responsible for the establishment of a Risk Register and
the setting of plans and strategic timeframes for treatment of risk.
RISK ASSESSMENTS
The risk assessment analyses the exposures identified, quantifies the likelihood of certain events
occurring and determines the consequences, both financial and operational.
The following are provided as a guide:
Player Safety
• The playing surface, fences and
goal/behind posts
• Sufficient qualified trainers &coaches
• Medical checks on players
• Team hygiene practices
• Player change-room facilities
• Emergency medical equipment
• Availability / accessibility to
emergency services
Recreation Reserve – Operational
• Public viewing areas
• Scoreboard / timekeeper facilities
• Vehicular movement and parking
areas
• Public conveniences
• Crowd control
• Food/beverage handling and
selling areas
Official Safety
• Secure umpire rooms
• Competent umpire escorts
General
• Money handling
• Player / Official valuables security
• Building security
SAFE OPERATING PROCEDURES
The Risk Management Committee will prepare safe operating procedures for all areas identified as
presenting any risk to the organisation; other aspects that may be included are: Emergency
planning; Contractor management and Visiting Club management.
MONITORING & REVIEW
It is incumbent on the Football Club’s Risk Management Committee to review the performance of
the risk management systems and changes which might affect it on an annual basis.
Records are to be maintained for the following:
• Hazard identification
• Risk assessments
• Accident / incidents
• Player health monitoring
ADDENDUM 14
HEALTHY CLUB POLICY
Who is affected by the Policy
This policy applies to all members, administrators, officials, coaches, players, visitors and volunteers
of the Claremont, Subiaco and West Perth District Football Development Councils and affiliated
clubs.
Alcohol
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
will promote the responsible adult use of alcohol by:
• Discouraging excessive or rapid consumption of alcohol e.g. happy hours, drinking
competitions.
• Working with venue operators to ensure alcohol is not served to any person who is
intoxicated or under the age of 18 years.
• Working with venue operators to promote lower pricing on low and non-alcoholic drinks
and providing free un-bottled water.
• Provide responsible server training for paid staff and volunteers who serve alcoholic drinks
in our bar (where The West Perth Football Club hold the liquor license)
Other Drugs
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
will take all reasonable care and attention to:
• Discourage the use of medications in respect of injury/recovery that would enable a
participant to compete where they would not otherwise have been able.
• Monitor and control the use and administration of medications is monitored and
controlled.
• Adopt and be guided by the Sports Medicine Australia policy concerning the administration
of medications by non-medical personnel.
• The non-condoning use of illicit & performance-enhancing drugs.
• Contact a relevant agency and seek professional advice in the event that club personnel
have reason to believe a member may be using illicit drugs (i.e. – Alcohol & Drug
Information Service).
Smoking
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
recognise that smoking and passive smoking are hazardous to health.
We will ensure a smoke-free environment by:
• Ensuring all areas of the club, including the change rooms, offices, bar, canteen and all club
functions are smoke-free.
• Not permitting the selling tobacco products on the premises.
• Prominently displaying no-smoking signage.
Sun Protection
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
will take all reasonable steps to address sun safe practices by:
• Ensuring adequate shade is provided.
• Following The Cancer Council Western Australia guidelines for SunSmart clothing and hats.
• Providing or selling sunscreen to members and participants.
Sports Safety and Injury Prevention
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
will encourage all members to adopt practices that seek to prevent injury by:
• Encouraging warm-up, stretching and cool-down as an important component of playing
and training.
• Promoting the use of protective equipment including body padding, mouth-guards,
suitable clothing and footwear.
• Providing safe playing surfaces, first aid equipment and accredited First Aiders/Sports
Trainers at all training sessions and competition matches.
• Ensuring adequate public liability and player insurance for all members.
• Encouraging all players with a prior or current injury to seek professional advice from a
sports medicine professional and be fully rehabilitated before returning to play.
Healthy Eating
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
recognise the importance of good nutrition for sports performance by:
• Ensuring when food is provided healthy alternatives in accordance with the Dietary
Guidelines for children and adults are available.
• Promoting good nutrition and healthy eating messages.
• Ensuring safe food handling, service and storage practices are undertaken
Non compliance strategy
The following four step non-compliance strategy will be followed if anyone breaches the Claremont,
Subiaco and West Perth District Football Development Councils and affiliated clubs healthy club
policy
1. Assume that the person is unaware of the policy
2. A staff member or club representative will approach the person breaching the policy and ask
them to refrain from the behaviour and remind them about the policy
3. If an offence continues (i.e. someone continues to smoke in a smoke free area or is
intoxicated) the most senior staff member will verbally warn them again and hand over a
formally written letter. The letter will outline the healthy club policy and state that if the
person continues the behaviour they will be asked to leave.
4. If the offence does continue then the patron will be escorted out of the facility by security,
staff and/or a senior club representative.
Policy review
This policy will be reviewed six months after its introduction and then on annual basis thereafter.
This will ensure that the policy remains current and practical.
Adult players, coaches and club members are expected to set appropriate examples and act as role
models for junior club members.
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
will make information available to club members and families to promote healthy lifestyles.
Anyone wishing to discuss any aspect of this policy is invited to contact any members of the relevant
club/association committee.
ADDENDUM 15
BULLYING POLICY
Every person in sport, in every role, has the right to participate in an environment that is fun, safe
and healthy, and to be treated with respect, dignity and fairness.
Bullying denies participants these rights and can result in feelings of disgrace, embarrassment,
shame or intimidation. Bullying can also affect an individual’s athletic performance, level of
enjoyment, work or school life, academic achievement and physical and mental health.
Research has shown that one in six Australian students are bullied every week, and are three times
more likely to develop depressive illnesses.
Bullying can occur both on and off the sports pitch and can involve athletes, parents, coaches,
spectators or umpires. It is prohibited by most sporting organisations under their Code of Conduct
and can result in penalties and punishments being applied. Some forms of bullying constitute
assault, harassment or discrimination under federal and state legislation and are therefore illegal.
What is bullying
Bullying is deliberately hurting a specific person either physically, verbally, psychologically or socially.
It involves a power imbalance where one person has power or strength (e.g. physical, mental, social
or financial) over another. It can be carried out by one person or several people who are either
actively or passively involved. In a sports context bullying can take many forms, for example:
• a parent telling their child that they are incompetent, hopeless, useless, etc.;
• a coach alienating an athlete (adult or child);
• several people ganging-up on an individual team member;
• spectators verbally abusing players from the opposition;
• an athlete calling a referee names and using put-downs;
• a parent intimidating a young coach.
Bullying can be a ‘one-off’ incident, but usually involves repeated actions or incidences. It can occur
everywhere: at home, school, work, playgrounds, while participating in sport, when using public
transport or walking to or from home. An individual may bully their victim face to face or use
technology such as a mobile phone or computer.
Types of bullying
Bullies may use one or several types of bullying to hurt their victim.
Physical – pushing, shoving, punching, hitting, kicking, taking away a person’s belongings (this may
also constitute assault).
Verbal – name calling, banter, threatening, teasing, intimidating, yelling abuse, using put-downs.
Psychological – ganging up, preventing a person from going somewhere, taking a person’s
possessions, sending hostile or nasty emails or text messages.
Socially – excluding, alienating, ignoring, and spreading rumours.
Bullying behaviour is damaging to all involved: the bully, victim, family members, those that witness
the behaviour and the sporting organisation involved. Athletes, parents, coaches, administrators and
sporting organisations all have an ethical (and possibly a legal) responsibility to take action to
prevent bullying occurring in sport and manage it, should it occur.
The effects of bullying – why certain people bully and are bullied?
People that bully may:
• pick a victim randomly, or carefully choose their victim;
• find that they get what they want by bullying (power, acceptance, admiration);
• have been bullied themselves;
• be arrogant, aggressive or impulsive;
• enjoy having power over others;
• enjoy doing it and not care that they cause their victim distress;
• believe that some people deserve to be bullied;
• have been influenced by aggressive ‘models’ (at home, in real life or in television or the
movies);
• see their behaviour as justified or ‘pay-back’ for some treatment they have received.
Any person can be bullied. Sometimes people who are popular, smarter, and attractive or possess
obvious sporting ability are victims of bullying. People can also be subject to bullying if they:
• have not had experience standing up for themselves against bullies;
• lack assertiveness, resilience and the social skills required to protect themselves against
bullies;
• struggle academically or in terms of sporting ability;
• appear stressed, anxious or easily hurt or upset;
• look different or are different;
• have a disability or illness;
• lack confidence or are shy;
• have been overprotected at home.
Signs a person is being bullied
A person, especially a child, may not always ask for support when being bullied. They may feel
afraid, ashamed or embarrassed and that the person they tell will think they are weak. Victims of
bullying may think that they deserve to be bullied or are ‘dobbing’ by telling someone what is
happening to them.
The following are signs that a person may be being bullied.
• Finds excuses for not wanting to attend training or games (e.g. feeling sick, has an injury, has
too much work to do) or talking about hating their sport;
• wants to be driven to training or matches instead of walking;
• regularly the last one picked for team or group activities;
• alienated from social or shared activities;
• has bruising or other injuries;
• becomes uncharacteristically nervous, worried, shy or withdrawn;
• clothing or personal possessions are missing or are damaged;
• repeatedly ‘loses’ money or possessions;
• suddenly prone to lashing out at people either physically or verbally.
Managing Bullying
Bullying is more likely to occur in environments that are highly competitive and promote a ‘win at all
cost’ mentality. By emphasising other aspects of sport such as enjoyment, team work,
sportsmanship and skill development, especially at the junior level, football clubs may be able to
prevent bullying behaviours.
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
should promote their organisation/s as one that will not allow or tolerate bullying and develop
Codes of Conduct and a policy that addresses bullying behaviours, such as a Member Protection
Policy. A Member Protection Policy addresses a range of inappropriate behaviours including
discrimination, harassment and abuse and provides a complaints process for dealing with incidents.
The policy can also provide a complaint handling process so sports can deal with incidents of
bullying in a practical manner that is consistent with other inappropriate behaviour.
The law
Bullying that involves physical assault is against the law. Bullying that involves, harassment or
discrimination can be against the law under certain circumstances (e.g., racial and sexual
harassment). Because bullying can contribute to psychological injury it may be covered under
occupational health and safety legislation.
ADDENDUM 16
VILIFICATION & DISCRIMINATION POLICY
SECTION 1 – COMMITMENT
1.1 The Claremont, Subiaco and West Perth District Football Development Councils and affiliated
clubs are committed to an environment which promotes racial and religious tolerance by
prohibiting certain conduct and providing a means of redress for victims of racial and religious
vilification and/or racial discrimination.
1.2 The Claremont, Subiaco and West Perth District Football Development Councils and affiliated
clubs are bound by the Racial and Religious Tolerance Act 2001 (Vic), the Racial Discrimination
Act 1975 (Cth), and the Equal Opportunity Act 1995 (Vic) (the legislation).
This Policy is consistent with the legislation and the Australian Football League’s Rule 30 and the
Victorian Football League’s Rule 7.3. This Policy is not in substitution of the legislation.
1.3 The Club will ensure that this Policy is communicated to spectators and participants of the
affiliated club. It will also ensure that participants of the Club receive anti-racial and religious
vilification and racial discrimination training on an annual basis.
1.4 Nothing in this Policy prevents a person lodging a complaint in relation to racial and religious
vilification and/or racial discrimination under the legislation. In the event a complaint is made
under this policy the Club shall ensure that the parties are informed of their rights.
SECTION 2 – DEFINITIONS
In this Policy-
“complaints process” means the procedure outlined in sections 6, 7 and 8 of this Policy.
“Club” means the Football Club.
“engage in conduct” includes use of the internet or email to publish or transmit statements or other
material.
“League” means the Football League.
“detriment” includes humiliation and denigration.
“discrimination” means for the purpose of this Policy, conduct based on a person’s race, religion,
colour, descent or national or ethnic origin. Discrimination may be direct or indirect. Direct
discrimination means treating or proposing to treat another person less favourably on the basis of a
person’s race, religion, colour, descent or national or ethnic origin. Indirect discrimination means
imposing or intending to impose a requirement that a person of a particular race, religion, colour,
descent or national or ethnic origin cannot comply with, but which a higher proportion of people
without that attribute (or with a different attribute) can, when it is not reasonable in the
circumstances to do so.
“participant” includes a player, director, officer, employee, volunteer to and agent of a Football Club
that participates in the League.
“spectator” is a person that attends a football game or event conducted by a Club or the League.
SECTION 3 – PROHIBITED CONDUCT
3.1 Racial and Religious Vilification
No person in his/her capacity as a spectator or participant in the League in the course of
carrying out his/her duties or functions as or incidental to being a participant in the League
shall engage in conduct that offends, humiliates, intimidates, contempt’s, ridicules, incites,
threatens, disparages, vilifies or insults another person on the basis of that person’s race,
religion, colour, descent or national or ethnic origin.
3.2 Serious Racial and Religious Vilification
No person in his/her capacity as a spectator or participant in the Club in the course of
carrying out his/her duties of functions as or incidental to being a participant in the Club
shall intentionally engage in conduct that he/she knows Is likely to incite hatred against
another person, or threaten physical harm or incite hatred in others to cause physical harm
to a person or to a person’s property because of that person’s race, religion, colour, descent
or national or ethnic origin.
3.3 Racial and Religious discrimination
No person in his/her capacity as a spectator or participant in the Club in the course of
carrying out his/her duties or functions as or incidental to being a participant in the Club
shall engage in conduct that discriminates, directly or indirectly against another person on
the basis of that person’s race, religion, colour, descent or national or ethnic origin.
3.4 Victimisation
3.4.1 No person in his/her capacity as a spectator or participant in the Club in the course
of carrying out his/her duties or functions as or incidental to being a participant in
the Club shall victimise another person.
3.4.2 A person will victimise another person (the victim) if:
(a) the person subjects or threatens to subject the victim to any detriment because
the victim (or a person associated with the victim) intends to or has lodged a
complaint in contravention of this Policy; or
(b) the person assists, requests, induces, encourages or authorises another person
to subject the victim to any detriment because the victim (or a person associated
with the victim) intends to or has lodged a complaint in contravention of this Policy.
SECTION 4 – AUTHORISED PERSONS
4.1 The Club will appoint a Complaints Officer (the Club’s Complaints Officer) to ensure that any
breach of this Policy is responded to in an equitable and prompt manner.
4.2 The President of the Club (the President) is the senior decision-maker in the Club’s
Complaints Process. Therefore, should the President be absent for a significant period, he/
she must nominate a person to act on his/her behalf should the process need to be enacted.
SECTION 5 – CONFIDENTIALITY AND RECORDS
5.1 Confidentiality must be maintained throughout the complaints process. All parties to a
complaint, the President (or Delegate), the Club’s Complaints Officer, any witnesses and the
Conciliator must all agree, in writing, to the maintenance of confidentiality.
No person involved in the complaints process shall publicly comment on any aspect of the
complaints process without the prior written agreement of all parties.
5.2 The Club shall ensure that any documents relating to a complaint shall remain confidential
and be retained for 7 years from the date that the complaint is made.
SECTION 6 – INTER CLUB BREACH OF THE POLICY
In the event that it is alleged that a spectator or participant from another Club has contravened this
Policy:
6.1 an Umpire, spectator or participant of the Club may by 5.00pm on the first working day
following the day on which the contravention is alleged to have occurred, lodge a complaint
in writing with Complaint’s Officer of the Club;
6.2 the Complaint’s Officer of the Club where the complaint was made shall, by 5.00pm on the
next working day following the day that the complaint was lodged with the Club, lodge the
complaint with the League’s Complaints Officer;
6.3 the Club’s Complaints Officer will take no further action once the complaint has been lodged
with the League unless otherwise instructed by the League’s Complaints Officer.
SECTION 7 – INTRA CLUB BREACH OF THE POLICY
In the event that it is alleged that a participant of the Club has contravened this Policy an umpire,
spectator or participant may by 5.00pm on the first working day following the day on which the
contravention is alleged to have occurred, lodge a complaint in writing with the Club’s Complaints
Officer.
SECTION 8 – MANAGEMENT OF INTRA CLUB COMPLAINTS
The Club’s Complaints Officer shall:
8.1 make every effort to ensure that:
8.1.1 confidentiality is maintained at all times during the complaints process and that the
outcome of the complaints process remains confidential;
8.1.2 any breach of confidentiality is referred to the League’s Tribunal no later than 5pm
on the next working day following the day that the breach was discovered;
8.2 inform the person alleged to have contravened the Policy (the respondent) of the complaint
and provide the respondent with an opportunity to respond to it;
8.3 inform only the President of the Club or Nominee, that a Complaint has been received by
the Complaints Officer;
8.4 obtain written statements from any witnesses identified by both parties to the complaint;
8.5 where available, obtain any other evidence;
8.6 arrange for the complaint to be conciliated, by an independent conciliator agreed upon by
both parties;
8.7 take all steps necessary for the complaint to be conciliated within 5 working days from the
day on which the incident is alleged to have occurred;
8.8 refer the complaint to the League’s Tribunal:
8.8.1 when the complainant informs the Complaints Officer that the matter has not been
resolved through conciliation. The Complaints Officer will if requested by the
complainant, take all steps necessary for the complaint to be referred to League’s
Tribunal within 5 working days from when the conciliation failed;
8.8.2 directly when a respondent has previously taken part in conciliation as a respondent
of a complaint;
8.8.3 when both the Club’s Complaints Officer and President have determined that the
complaint was lacking in substance and was made vexatiously;
8.8.4 when both the Club’s Complaints Officer and President determine that under
sections 24 or 25 of the Racial and Religious Tolerance Act 2001 (Vic) the complaint
could be considered as “serious”, he/she will take all steps necessary for the
complaint to be referred to the League’s Tribunal within 5 working days from the
day on which the incident is alleged to have occurred;
8.9 ensure that any time limit referred to in this Policy may be extended by the Club if in the
opinion of the President of the Club it is just and equitable to do so;
8.10 ensure that where a matter is resolved by conciliation the only public statement that shall
be made shall be agreed to by both parties to the complaint and the Club’s President and
that the terms of any settlement are finalised to the satisfaction of the complainant and
respondent and signed by the parties and the conciliator.
SECTION 9 – CLUB ’S LIABILITY
The Club may be vicariously liable for conduct engaged in by a participant which if found to have
contravened this Policy, if the Club is unable to establish that it took reasonable precautions to
prevent the participant from engaging in that conduct.
SECTION 10 – MONITORING AND REVIEW OF THE POLICY
The Policy will be monitored on an ongoing basis by the West Perth District Football Development
Council and its affiliated Club’s Committee.
SECTION 11 – POLICY COMMENCEMENT
This Policy was passed by the Club’s Committee on and will take effect from it’s adoption at a club
committee meeting and should be such minuted.
ADDENDUM 17
RESPECT & RESPONSIBILITY – STATEMENT OF INTENT
The Claremont, Subiaco and West Perth District Football Development Councils and affiliated clubs
hereby commit to the objective of the AFL’s Respect and Responsibility Policy to create safe,
welcoming and inclusive environments for women and girls at all levels of Australian Football.
By committing to this goal, we understand that;
Violence against women is a violation of a woman’s right to physical and psychological integrity, to
liberty, and all too often, to her right to life itself. It is any act of gender based violence that results
in, or is likely to result in, physical, sexual or psychological harm to women.
We acknowledge that;
• In Australia and around the world, 1 in three women will experience violence at some point
in their life
• That violence against women is the leading cause of death, disability and illness in young
Victorian women aged 15 – 44;
• One in five Australian women reported being subject to sexual assault at some time in their
adult lives; and
• Four in five Australian women who experienced sexual violence knew their attacker.
We understand that violence against women is a major public health and safety issue in Australia,
and therefore affirm that our club understands its, and the wider football communities role in
preventing violence against women before it occurs.
We further recognise that violence against women is caused by;
• Unequal power relations between men and women and belief in rigid gender roles;
• Holding a masculine sense of entitlement;
• Belief in the male right to control relationships: and
• Promotion of these beliefs through social structures, such as sporting clubs.
We underline our commitment to challenging these behaviours and attitudes that can cause,
contribute to and condone violence against women.
We understand that creating environments where women feel safe, welcome and inclusive is both
an individual and collective responsibility. In order to achieve this, we commit to;
• Having an equal representation of women and men in senior leadership positions;
• Actively recruiting women and girls to coaching roles
• Ensuring that all elements of the Member Protection Policy are adhered to at all times;
• Communicate and enforce relevant Club and League Codes of Conduct;
• Actively engage with the White Ribbon Campaign, or equivalent;
• Adherence to our Responsible Service of Alcohol obligations; and
• Enforcing Club and League Codes of Conduct, where applicable.